What is database maintenance and why is it important?

The state of the data influences its usability and effectiveness. Since the value of data decreases when it is altered or compromised, it is necessary to keep it in good condition. It is on this premise that data maintenance thrives.

As a network owner or administrator, part of your responsibility is to protect your system data from unauthorized access. Failure to do so gives cybercriminals a freeway to invade your system.

In this article, we will discuss the benefits of database maintenance and how to maintain your database.


What is database maintenance?


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Database maintenance is a set of procedures followed to ensure the proper functioning of a database. Database management solutions such as Oracle and SQL Server require regular updates to adapt to new technologies and security risks.

Backups, data export/import operations, index revisions, automatic executions or deletions of objects, and other database maintenance actions are just a few examples of database maintenance.

Many people understand the need to back up databases, but database maintenance is a lesser-known concept. Database maintenance includes a variety of tasks that help keep your data secure.

One form of database task is data export/import operations. This is essential because it allows you to recover from problems that have plagued your systems, such as data corruption or hardware failures. It allows you to back up or migrate parts of your database to another system for backup purposes.

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Databases are used to maintain a library of valuable information, especially with a well-organized database index that speeds up retrieval of records. Changes regularly occur when data is deleted, added, or moved from one location to another. Changes can also be made to database settings.

Related: Database Index: A Beginner’s Primer

Administrators may choose to use alternate systems for indexing and other purposes. All these changes to the database system cause it to malfunction over time. This is where database maintenance comes in handy, as it helps keep the system organized and clean so that it doesn’t malfunction and create inconvenience or loss.


The database is maintained by personnel familiar with the system. These experts are well versed in the features and characteristics of the specific system. One of the most important components of database maintenance is backing up current data. If something bad happens, there is always something to recover the data from the backup.

Some database systems automatically back up their data by sending it to another location at a predetermined time interval. However, backups are insufficient for database maintenance and other additional strategies are required to maintain system operations.

When the right processes are in place, rest assured that you will enjoy a functioning data management system without fear of data loss.

What are the benefits of database maintenance?


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Data maintenance is crucial for every network owner or administrator. There are many benefits to having a good data maintenance routine. This explains why leading organizations do not neglect to put in place a good maintenance plan.

Here are some of the benefits of database maintenance. We’ve highlighted a few below:

1. Keeps businesses up to date

Technological innovations are moving so fast and organizations are struggling to keep up. And that’s because being up to date gives them a stronger footing. If you fail to adapt to the latest trends, everything you offer becomes obsolete and unsuited to current standards.

With regular database maintenance, your data is as up-to-date as possible. You are in a better position to respond to your audience.

2. Promotes an efficient database

Database maintenance improves database efficiency by removing redundant or unnecessary data. On some systems, this can reduce processing overhead.

Ensuring that databases are running at peak performance is essential. Obstructions in the system will slow down your workflow and increase operational costs.

3. Simplifies data recovery

No matter how careful you try to be, sometimes accidents happen. You can lose your data at any time due to an attack or an accident. It could seriously affect you and your business.

Database maintenance generates archival backups of critical data to improve the data recovery process, making it easier for IT staff to recover from disasters that damage their system.

Read more: What is data recovery and how does it work?

4. Protects Against Malicious Threats

Your system may be subject to cyber threats without your knowledge. The smallest of threats could get worse if you don’t nip them in the bud in time.

Regular database maintenance helps reduce downtime and guard against malicious attacks. Not only does this help you discover threats, but it also gives you insight into how to resolve them.


5. Save time

You can use the time you spend on database administration activities for other things, such as developing your company’s business or marketing strategy.

The most effective database maintenance techniques are automated. Once you launch them, they work to clean up your system. You have more free time to perform other productive tasks.

How to maintain your database


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To get the best result from database maintenance, you need to do it efficiently. Otherwise, it might miss some critical details.

Accuracy is key in implementing data. Without effective database management, the accuracy of your data is questionable.

Keep the following suggestions while maintaining your database.

1. Store data in a single file

Grouping your data makes database management more difficult. Best to have it in one fold for easy access and control.

Keep all your data in one program or file. This will save you from looking for it everywhere when you need to update data files.

2. Use descriptive titles

Clear and descriptive titles, definitions and data tabs provide insight into the data. This will help you quickly identify data items. You can, for example, search for completed campaigns, target groups and relationship types.

Make it mandatory for everyone on your team to enter information directly into the system rather than saving it elsewhere. For example, you can consolidate all of your business relationships into one file that all team members can easily access when needed.

3. Consolidate data with regular updates

Make sure your database is up-to-date by regularly modifying the database tables. If you subject your system to frequent inserts and updates of all table structures, it will accumulate inefficient data pages when searching.

4. Write a database maintenance plan

Database maintenance is so important that it requires strict adherence to a maintenance plan for efficiency.

The database maintenance plan is a proactive cybersecurity strategy regularly implemented on the database system to ensure risk prevention and optimal performance.

Related: Reactive or Proactive Security: Which is Better?

Leverage database maintenance for efficiency

Protecting your data from attackers and other intruders is highly recommended in a society prone to cyberattacks. As a network administrator, you must implement adequate cybersecurity measures to keep cybercriminals at bay.

But if your cybersecurity defenses fail, database maintenance comes to the rescue by mitigating the impact of an attack. With its data recovery feature, you can recover most, if not all, of your data.

Along with the cybersecurity benefits of database maintenance, it also improves the user experience on your network.


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